Thursday, August 5, 2010

Purchasing procedures no strain for Debbie

Debbie Strain

Although procedures and requirements in the Purchasing Department confuse and befuddle many, system specialist Debbie Strain “wrote the book” and is quite willing to share it with anyone who needs help!

Strain "knows her job–and CSCC– inside and out"
– Stephanie Albrecht




Literally, Strain has written a manual to help campus employees navigate through purchasing rules: “a Purchasing Cliff Notes,” says Stephanie Albrecht, who nominated Strain for Staff Employee of the Month. “The manual answers many questions I have before I even ask them!” says Albrecht. “And when the manual doesn’t cover a specific question that arises, Debbie is always willing to take a few minutes to explain the procedure or course of action.”

“Debbie is very knowledgeable about college purchasing procedures and is often challenged by vendors who change their business practices,” says Brad Farmer, supervisor in Purchasing. “She is very good at creating solutions that will meet both the business practices of the vendor, and the needs of her customers.”

Strain “knows her job—and CSCC—inside and out,” says Albrecht. That may be because she has worked in several departments across campus over the course of 17 years at the college, including Physical Plant. “The best part of my job now is helping someone when they have a challenge obtaining goods or services they need,” says Strain. “By helping them, I can help sustain the educational environment for our students!”


The latest news on Ricoh copiers
logoWe have new copiers! Now, how do we use them?
The new copiers are in place, and your department’s Copier Champion has been trained and is ready to help you with any questions. In addition, training sessions open to all employees will be offered in the next few weeks. Please watch Update for more information on upcoming training dates, times and locations. A Quick Reference Guide has also been posted online.

What in the world is a Copier Champion?
Copier Champions are people in your department who are trained to work the new Ricoh machines. They are usually the smartest people in the department, and the ones who everyone asks questions about new copiers and life in general. If you don’t know who your copier champion is, contact Darrin Albaugh at ext. 2566.

Who you gonna call? 5050!
All questions not answered by your Copier Champion should now be directed to the Help Desk. (Note: This is a change in procedure, as the vendor was previously contacted directly.) To make things simpler and allow us to accurately track usage and service needs, it is required that all questions and service requests go through the Help Desk (ext. 5050).

If your department is in need of immediate training, the Help Desk can also assist in scheduling that with Ikon’s on-site representative, Angie Robinson.

What happened to that thingy on the copier for entering department codes? You've probably noticed that you can’t enter codes for account tracking at the moment, but please be assured that this is temporary. We are finalizing the programming and testing for the Equitrac system, which will allow us to track copies even more accurately, and will give you enhanced features such as:

  • More accurate accounting. With the new system, each job will be tracked by individual and department – all from one screen. You will have the ability to bill jobs to any cost center you are authorized to charge to.

  • Enhanced security. When you send a copy job from your computer, it will not print until you get to the copier and enter your code. So there’s no chance of someone walking off with a sensitive document.

  • “Follow Me Printing,” allowing job retrieval from any campus copier. After you send a job to the print queue, you can print it from any campus copier (even at the Delaware campus) – now, or later. When you’re ready to print, simply enter your code and your queue will appear on the screen. Choose your document and print.

  • Greener copying and printing. Because you print when you’re ready, there’s no chance you’ll print a document and forget to pick it up. Fewer wasted copies equals a more sustainable campus.

Equitrac should be in place on all copiers within the next 2-3 weeks.

Is someone going to pick up the old copiers?
Xerox is scheduled to pick up the old machines either late the week of August 2 or early the week of August 9. So they will be out of the way soon. Thank you for your patience with this process.

Massage Therapy students all pass state exam
Columbus State's Massage Therapy program students recently achieved a 100 percent pass rate on the State Medical Board of Ohio's Licensure Exam to become licensed massage therapists. The exam is given every six months, and Columbus State students have all passed the exam twice--at the last exam given in December 2009 and the recent exam in June.


goings on in and around the Discovery District!

Don't miss the last Summer Literary Picnic of the season featuring Sharon Davies

Sharon Davies

Join Thurber House on the side lawn on Wednesday, August 11, when Sharon Davies will read from her debut book, Rising Road: A True Tale of Love, Race and Religion in America.

book coverIn Rising Road, Davies recounts one of the most notorious criminal cases of its day. On August 11, 1921, in Birmingham, Ala., a Methodist minister named Edwin Stephenson shot and killed a Catholic priest, James Coyle, in broad daylight and in front of numerous witnesses. Placing this story in its full social and historical context, Davies brings to life a heinous crime and its aftermath, in a brilliant, in-depth examination of the consequences of prejudice in the Jim Crow era. She is the John C. Elam/Vorys Sater Designated Professor of Law at Ohio State University's Moritz College of Law, and is a specialist in criminal law and procedure.

Starting at 5:20 p.m., the Thurber House Young Docents will offer special guided tours of Thurber House. Picnicking will begin at 6:15 p.m., guests can order a delicious catered dinner from Party Panache, or bring their own. You can also bring your own beer and wine, and lawn chairs or blankets are encouraged. The program will begin at 7:00 p.m.

Tickets are $25 for the reading and dinner and $15 for the reading only. All dinner reservations must be made by 4:00 p.m. on Monday, August 9. Reading-only tickets are sold in advance and at the door. For more details, or to purchase tickets, call (614) 464-1032 ext. 11 or click on the link below.

Buy your tickets online.


Fall Quarter personal training scheduling starts August 9
The Human Performance Center will start scheduling personal training for Autumn Quarter 2010 on Monday, August 9, for current clients (Winter and Spring quarters) and on Monday, August 16, for new clients.

All scheduling will be done through HPC Coordinator Mandi Cecil and will start at 6:00 a.m., in person. Due to demand, no email or voicemail scheduling can be accommodated. You must sign the client/trainer agreement before you will be put in the schedule book.

The HPC will no longer accept money for payments. All payments must be made to the Cashier and Student Accounting Office (Rhodes Hall, 2nd floor). Payment methods are cash, check, money order, or credit card. You will receive a statement to take to the Cashier’s Office, and you will be able to apply any credits that are due to you. In order to hold your spot on the training schedule, you must pay in advance.

If your statement has not been paid within 48 hours of scheduling, you will be removed from the HPC schedule, and it will be your responsibility to reschedule. Please be aware that the HPC cannot give refunds but will credit any unused sessions to your account to use within one year of scheduling.

If you have any questions or concerns, please contact Mandi Cecil at ext. 2083 or email


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Two to ride in Pelotonia August 20-22
logoIT employees Tim Malloy and Scot Durbin will ride in the annual Pelotonia bike ride to raise money for cancer research.  The riders choose a route from 23 miles to 180 miles (Columbus to Athens and back) and commit to raising from $1,000 to $2,000 for cancer research at The James Cancer Hospital and Solove Research Institute.  If you would like to donate to either of our Columbus State Pelotonia riders this year, go to  and click on their last names or their rider numbers: Malloy – 847; Durbin – 61542, to donate!

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band photoWin tickets and passes to meet Foreigner August 20!
Update has a special promotional opportunity with PromoWest to meet the members of the band Foreigner before the concert at Lifestyle Communities Pavilion on Friday, August 20.  To win these special concert tickets and VIP backstage passes, you can go to the Columbus State Bookstore and sign up for a drawing that will take place Friday, August 13.  The lucky winner will win two tickets and passes!